Conceptual Event Plan and Budget

It's easy to have many ideas in your head for your event. But when working with others, it helps to have a plan written out so that everyone can be on the same page. Plus, it gives you a birds-eye view of the purpose and theme for the event. The outline below can be useful when brainstorming ideas with a team or for your own organizational use. You can also download a printable version of the Special Event Plan Form as well as an Excel Budget Estimate. Download Acrobat Reader from


Event Title:

Event Coordinator:

Event Planning Team (include event coordinator, supervisor, volunteers and staff):

Event Date/Time:


Purpose of Event:

Registration Fee/Ticket Price:

Target Audience:

Estimated Budget:

Event Sponsors:

Program/ Agenda:

Evaluation Criteria (How will you measure the success/impact of the event?):