Evaluation and Follow Up

Take a deep breath and relax. The hard part is over! Now it’s time to tie up loose ends.

First and foremost, write thank-you cards to all special guests and workers (catering, security, office support staff, etc.). These must be done the day following the event. Nothing says “thank you” quite as well as a prompt, sincere, hand-written note. Notes should be single-fold cards with matching envelopes (pre-printed campus cards are preferred).

Once this is done, take care of the following within the next couple of days:

  • Return any equipment or personal belongings
  • Clean and store equipment
  • Submit all invoices to appropriate people. Save copies for your records.
  • File a list of guests and invites for future reference (if possible).
  • Send a thank-you e-mail to committee members. Ask them for feedback on the event.

Last, and most importantly, evaluate the event on your own. What went well? What needs to be improved in the future? Below is an example of an event debrief form you may use to record your evaluation. Download a printable .pdf version of the Event Debrief form. Download Acrobat Reader from http://get.adobe.com/reader.

Debrief for Events

Date:

Event:

Time:

Number of people:

 

Highs/Good:

 

 

Lows/Bad:

 

 

Role/Responsibilities:

 

 

Comments from others

 

 

Learned: